These terms and conditions shall govern the participation in the CrossInnohack planned for 2022 as is organised by Connected Mobility Hub, Byld and BGI. These Terms and Conditions shall have effect as of their publication on the CrossInnohack webpage (the “Website”), the registration pages for the Hackathon on the Eventbrite website and/or by submission by email to the applicants and participants.By applying, the participants agree to the current version of the Terms and Conditions.
1. Objectives of Hackathon: The goal of the Hackathon is to identify or creation solutions of the Cities of Lisboa & Madrid on two challenges in the area of urban mobility. The event is to be promoted across a range of channels, including in the press, on the organization’s social-media accounts, on university web portals, and in industry journals, and in dissemination partner’s channels.
The official website for the event will be: www.crossinnohack.eu.
The Hackathon will provide an opportunity for brilliant talents to create their works with the help of mentors and experts, who will be on hand throughout the event, while also experiencing the unforgettable thrill of coming together with peers who share the same passion for digital technology and innovation.As a result of the Hackathon teams will pitch to the Jury their solution (MVP) to the challenges stated above in order to select the winning team. The Hackathon consists of (i) teams (of three to five people) where all applications are welcome and shall not discriminate on the basis of ethnicity, religion, sex, sexual orientation, gender expression, age or marital status.
2. Date and place for the event
vUnless expressly indicated otherwise on the website, the Hackathon is to be held from June 24 to 27th in an in person format. The Organizers reserve the right to change the days, time and location of the event due to technical or organizational needs by announcing such changes on the event’s official web site, which is www.crossinnohack.eu
Communications regarding agenda, material required, and useful information related to the event will be sent to candidates after confirming their attendance to the event.
To participate in the Hackathon, participants shall register on the Eventbrite page for the Hackathon and the registration process will be open from April 4th to June 9th. Registration does not ensure participation in the Hackathon, for this reason, all teams and individuals accepted will receive on June 9th 2022 official confirmation request for their participation in the Hackathon sent to the e-mail address provided at the time of registration.
The registration process for the EIT Urban Mobility CrossInnovation Hackathon 2022 should be developed complying with the following requirements:
- Both individual and group participation (max. 5) is allowed.
- Participants should register through the EIT Urban Mobility CrossInnovation Hackathon 2022 EVENTBRITE link displayed in the landing page (www.crossinnohack.eu) submitting the required data and registration form before:
- Lisbon applications: 11pm June 9th (GMT).
- Madrid applications: 12am June 9th (GMT+1).
- Participants should have access to an email (firstname.lastname@example.org) to submit relevant questions and concerns related to the event and specifically to the registration process. The header of the email must specify “EIT Urban Mobility CrossInnovation Hackathon 2022 Registration”.
- Participating in the EIT Urban Mobility CrossInnovation Hackathon implies the full knowledge and acceptance of the Event bases – Terms & Conditions .
- Those registration forms that are either incomplete or contrary to the bases (i.e. Not accepting the terms & conditions of the event) will not be accepted.
- A confirmation email will be sent to candidates specifying their registration has been received and explaining next steps.
- Participants must assume any cost of travel, accommodation, food, or transfer necessary to be present at the event.
- In the case there are more than 100 candidates, organizers will assess each candidate according to the information provided in the registration form and select the top talent.
Participation in the Hackathon is open to (i) individuals who are of legal adult age and (ii) those who are interested in technology and innovation applied in the mobility sector and have an interesting project or other idea to develop within the scope of the challenges proposed. The event is open to students or recent university graduates, entrepreneurs, start-ups, technology disruptors, and research centres with a particular focus on innovative and disruptive technologies.
5. Requirements for acceptance and rules of participation
- Lisbon’s in person hackacthon will not have a fee to register.
- Teams and individuals wishing to sign up for the hackathon must complete the online registration form at the Eventbrite page for the Hackathon individually, indicating their personal details. Such personal data will be processed in accordance with Article 10 below.
- The members of each team are to ensure that the personal information provided upon registration online is true and accurate, and must unconditionally accept any and all decisions made by Hackathon organizers with regard to event organization.
- The admission of teams or individuals to the competition is on a first-come, first-served basis and is to be limited to no more than 100 people as is compatible with the organizational and logistical needs of the event.
- The teams competing must include a mix of students, researchers, developers, and entrepreneurs. Event participants may be members of just one team.
- Each team must be given a name as chosen by its members. Team names must not be connected in any way with the names of companies or registered trademarks or use expressions that incite violence or are discriminatory, obscene, or represent any form of defamation. Failure to comply will result in disqualification.
- If the information provided during online registration is found to be incomplete and/or inaccurate, even if related to just one team member, the entire team concerned will be excluded from the competition.
- By accepting these Terms and Conditions and participating in the Hackathon, each participant undertakes, for the entire duration of the competition, to make use of the facilities in which the competition is to be held and any materials and equipment provided by the organizers with the utmost care and diligence and to comply fully with the rules of conduct and safety established. Event participants will be held liable for any damage caused to people or property.
- The participant is not permitted to engage in activities which, in the opinion of the Organisers, (i) cause damage to the Hackathon, or one or more participants, visitors, groups of visitors or third parties or (ii) create nuisance in any other form not expressly permitted by the Organisers. Should the Organisers consider that one or more participants violate these obligations, the Organisers may, at their sole discretion exclude the participants concerned or the team of which they form part, from the Hackathon;
- Can travel to Madrid/Lisbon in case it is not the city of residence to participate face-to-face in the Hackathon.
6. Topics to be developed
Challenge I: Cities increasingly want to return space to citizens and more sustainable modes of mobility such as active mobility in VMP (non-motorized or assisted personal mobility vehicles)
- How to promote the use of active mobility (mainly bicycle) to get around around the city, in combination or not with public transport?
- How to make these personal mobility vehicles more accessible and adapted to citizens?
- How to make bicycle transit safer in the city?
- How to make the parking lot of these more secure to avoid robberies or provide other services?
- How to promote local commerce as a way of promoting the use of active mobility to the detriment of the use of private cars?
Challenge II: The development of the ZBE (Low Emissions Zones), with the aim of reducing pollution, only zero-emission cars will be able to enter cities in the future, in addition to limiting the entry of private vehicles to reduce pollution congestion.
- How to reduce and incentivize the use of the private car to enter and/or move around the city?
- How to reduce the number of cars entering cities?
- How to promote the use of electric mobility?
- How to encourage the use of public transport and MaaS (mobility as a service) services to the detriment of the use of private cars?
7. The Jury and Award criteria
A jury composed of members from the project partners, as well as a committee selected from the Organisers, will award the team whose solution is better aligned with the challenges defined in the CrossInnoHack, as well as the main objectives of the CrossInnoHack Project. The amount of prizes will be of € 3.000,00 and the payment arrangements will be the form of a back transfer to the bank account provided by the winning team. The amount is subject to Spanish and Portuguese taxes regulations. Along with the cash prizes the winners will also get a BIRD Air Scooter for each team member, €300 of Zity carsharing balance, €15 discount a month in FREE-NOW app and more sponsor opportunities to confirm throughout the preparation of the event. Finalists in Madrid and Lisbon will receive €150 credit in Bird app.
8. Intellectual property rights, guarantees, and release of responsibility
By participating in the hackathon and accepting these Regulations, each participant hereby:– Declares that each prototype or mock-up presented is an original work and in no way violates, in whole or in part, the intellectual or industrial property rights of others and its partners from any and all responsibility, liability, or request for compensation for damages that should be made by any third party.– Acknowledges that each prototype or mock-up presented is the property of the team, which takes full responsibility for ensuring such rights of ownership, intellectual property and originality within the limits of the law.Grants the Organizers, for the entire duration of the Intellectual Property Rights, a royalty-free worldwide, irrevocable, sub-licensable, non-exclusive, transferable license on the ideas, concepts, methodologies, processes and know-how developed or created in the course of the Hackathon, with the right to use, in the broadest sense possible, including, but not limited to, reproduce, arrange, modify, possess for commercial purposes, commercially make available, maintain, distribute, adapt and translate such Intellectual property rights. Nothing in the Regulations shall preclude the Organizers from acquiring, marketing, developing, providing or using for itself or others, services, software or other products that are based on the ideas, concepts, methodologies, processes and know-how of the participants.
9. Use of images
Each participant hereby expressly authorizes and accepts that during the Hackathon Organizers and EIT Urban Mobility directly or through third parties may carry out photographs, screenshots and/or video recordings containing your image, likeness or voice.Each participant to the Hackathon hereby,(a) freely and voluntarily transfer to Organisers, for no charge and under the broadest terms accepted by law, the right to disseminate the aforementioned images and/or recordings in internal and external news of the Organisers, including on social networks such as LinkedIn, Facebook, Twitter, and Instagram and the Website and/or the Organisers’ publications and magazines.(b) expressly waives any claim or legal action against the Organisers for the use of the images, in accordance with this authorisation.(c) acknowledges that, in accordance with the current legislation on personal data protection it has been informed that the Organisers, as the data controller, shall archive the aforementioned images in its document collection systems and shall use them for the aforementioned purposes. The images shall be kept while necessary for the purpose for which they have been collected or until the interested part requests the cease of the activity. You may exercise your rights of access, rectification and erasure of your data and opposition to the processing of your data by sending a letter to the Organisers.(d) ensures that, if the participant is the representative of a legal person, the participant has the required consent to apply these authorisations on behalf of all the people in the company that I represent who attend the event.(e) permits the publication and/or distribution of the photographs and recordings and indemnify the Organizer against any claims in this respect.
10. Personal Data
The participant agrees to hold in confidence any and all Confidential Information disclosed as part of the Hackathon. The participant further agrees to only use such Confidential Information for the sole purpose of the Hackathon and not to disclose such Confidential Information to any third parties without the prior written permission from an authorized officer of the Organisers. Moreover, participant shall take all necessary measures to avoid access to Confidential Information by unauthorized third parties.For the purpose hereof, Confidential Information is defined as any information, other than information that is generally available to the public, that becomes available in the course of the Hackathon or has been provided to the participant in relation to the Hackathon and of which it has been notified by the Organisers that the information is confidential or that it should reasonably understand is confidential. For the avoidance of doubt, any data sets provided by the Organisers, including but not limited to mobility services datasets from any institution or private company, constitutes Confidential Information. The participant agrees to, at the Organiser’s request, destroy or return all documentation delivered in relation to the Hackathon. Such return shall not disclaim the participant from any other obligation under this agreement and all disclosed Confidential Information will remain subject to these Terms and Conditions.These Terms and Conditions do not imply nor shall they be construed as any transfer of intellectual property rights in Confidential Information. Likewise, the disclosure of Confidential Information under this Agreement does not imply any licence of a patent, trademark or any intellectual property rights, which, as the case might be, should be the subject to a specific agreement.
The Organisers are not liable for any loss or damage suffered directly or indirectly by a participant, by his personnel or by persons working on the instructions of the participant unless in case of gross negligence of wilful intent on the part of Organizer.The participant indemnifies the Organisers against any and all claims that third parties may bring against Organisers in connection with its acts or omissions.Unless expressly provided otherwise herein, the Organisers shall not be obliged to intervene in any disputes to which it is not party, including but not limited to disputes between participants.In any case, the total aggregate liability for any events giving rise to damages is in any case limited to a maximum amount of  EUR.
These Terms and Conditions and all legal relations which may arise between Organisers on the one hand and the participant on the other will be governed according to the laws of Spain.In the event of disputes resulting from the Terms and Conditions or legal relationships arising from them, the parties will first of consult together in order to attempt to resolve this dispute by amicable means. If the parties do not succeed in this, a dispute as referred to above will be decided exclusively by the competent court of the city of Barcelona.
Hackathon: The Event
The event’s registration will close on June 9th at 11pm (Lisbon) and 12pm (Madrid).On Friday June 24th, invited speakers and specialized mentors will share their knowledge, where the Challenges of the Hackathon will be also presented to explain in detail what is expected from participants. Participants will team up and start working together on the solutions.On Saturday 25th and Sunday 26th mornings, teams attend two days of mentoring sessions where they receive feedback of their progress. Groups have time to work on their solutions until Sunday 26th of June at 4pm, when groups must close the final details of their final solution in order to pitch it and submit the documentation generated. These documents are reviewed by the event organizers and after that, groups will receive the invitation to present their work in front of the Jury for evaluation and selection of the best 5 projects. The Final presentation will be held on Monday, 27th June in a different location [TBC] where, after pitching, the jury will decide the winning solution. Each participant is expected to attend and participate in all program activities organized during the event period. A detailed agenda of all the activities can be found on the event’s website.
Step 1. Groups submit the mid-term review form together introducing the members of the team and their final solution. All the guidelines and templates will be shared during the celebration of the event.
Step 2. Groups are given the opportunity to pitch their solutions in front of the jury.
Step 3. The jury will evaluate projects based on 6 different variables (disruptive, challenge, feasibility, business model canvas, Design & Functionality and pitch. After an individual assessment and a debate, they will choose the best 5 solutions.
Step 4. During the closing ceremony the best 5 solutions will pitch in front of the institutional jury and after jury deliberation, the team whose solution is better aligned with the challenges defined in the hackathon, as well as the main objective of the CrossInnoHack project, is announced.